Administrative Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) – is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.

Project Brief

• Sustainable Employment through Agribusiness (AgriBiz) – Works together with the Ministry of Trade and Industry (MoTI) and the Ministry of Food and Agriculture (MoFA) to improve the conditions for creating productive employment in the agribusiness sector.
• The Programme strengthens business organizations to better represent the interest of their members and offer professional services.
• AgriBiz supports processing companies in their business development, introducing technology-based solutions.

Scope of role

• Primarily responsible for the preparation and administration of financing and service contracts on the project level.
• As part of the overall AgriBiz Finance & Administration (F&A) Team in Accra, the administrative specialist will be responsible for the procurement and processing of service and financing contracts on the project level.
• Expected to support the F&A Team in Wa and other locations, from time to time as part of the overall AgriBiz program as well as the associated projects.

Tasks

• Handling project-level procurement for service contracts.
• Preparation and administration of financing and service contracts within the project.
• Ensures that contracts are in accordance with GIZ rules and regulations and supports the project managers to monitor the respective expenditures.
• Controlling for deadlines of contracts and following up on contracts with technical advisors and partners.
• Contact person for contractual partners regarding financial and administrative training with partners and beneficiaries to ensure a successful contract implementation.
• Cross checks vehicle logs, fuel consumption check, documentation of vehicle condition, repairs, and technical details.
• Follows up on reports by drivers on the condition of vehicles.
• Assigns the driver to their respective schedules.
• Performs other duties and tasks at the request of management.

Qualification Required & Experience

• University degree in Business Administration or a similar field from a recognized institution.
• A minimum of five (5) years post-qualification in the same or similar role.
• Good communication, writing and time management skills.
• Very good knowledge of ICT technology, in particular MS Office 365 applications.
• Strong interpersonal skills with ability to work in a multicultural environment with the ability to quickly grasp complex issues.
• Ability to multitask and work under pressure.
• Motivated team player with an organized, independent, systematic, proactive, detail- and results-oriented work approach.
• Strong command of English language (both written and oral) is required.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Application Method

Interested and suitable internal applicants are to forward their detailed Curriculum Vitae (CV) and a one-page cover letter to:

hr-ghana@giz.de 

quoting the Job Code 2022/AgriBiz/10/14 in the subject line. If you do not hear from us two (2) weeks after the deadline, please consider your application unsuccessful.

Closing Date: 18th October 2022