Administrative Assistant

Project Brief

Governance for Inclusive Development (GovID) operating at the national and sub-national seeks to contribute to the development of governance by improving transparency, internal accountability, participation, and delivery of public services
Scope of the Role

• As an administrative assistant, you will be providing the day-to-day administrative needs of the office.

Tasks

• Assists in ensuring all relevant information are cascaded among all staff, partners, and other institutions.
• Assists in organizing administrative and logistical aspects of events such as meetings and workshops according to GIZ’s rules and regulations
• Accompanies administrative officer and/or manager to meetings where required.
• Assists with monitoring the availability of accessories and stocks.
• Helps with procuring items in accordance with GIZ requirements.

• Assists with filing documents in reference files or in DMS in line with GIZ’s filing rules.
• Assists with management of incoming and outgoing correspondence (post, fax, email), prioritizing and organizing them.
• Creates and maintains an address file with important contact details.
• Reports damages/defects in office furnishings and equipment to his/her superior and support with follow up on maintenance and repair.
• Performs other duties and tasks at the request of management

Qualification Required & Experience

• Certificate/Diploma or comparable qualification from a commercial academy
• A minimum of 1-2 years of professional experience in a comparable position
• Excellent working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Highly organized and able to multitask.
• Excellent knowledge of the English language with knowledge of German as an added advantage
• Good management and organizational skills and customer and service-oriented attitude
• Excellent analytical, critical, and creative thinking, oral and written communication skills
• The ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Location: Accra & Tamale

Application Method

Interested and suitable applicants are to forward their detailed Curriculum Vitae (CV) and a one-page cover letter to:

hr-ghana@giz.de 

quoting the Job Code 2022/GovID/21/09/Tamale OR 2022/GovID/21/09/Accra in the subject line, If you do not hear from us one week after the deadline, please consider your application unsuccessful.

Closing Date: 30th September 2022

GIZ is an equal-opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion
are encouraged to apply.

NOTE: 

BEWARE OF FRAUDSTERS!!! JSH does not receive money in exchange for a job position. Should you be asked for money in exchange for a job offer or suspect such activity, please report this immediately to our Security Department, Investigation Unit, by calling +233 205836536 Ext 2222 (rates apply) or use our whistle-blowing channels by calling or sending an SMS to+233 205836536 (SMS rates apply).