Administrative Assistant & Research Analyst | Job Vacancies at UJ

The University of Johannesburg (UJ) is a leading institution in South Africa, providing excellent educational services and cutting-edge research. To maintain this high standard, UJ employs skilled professionals in various roles, including Administrative Assistants and Research Analysts.

These roles are essential in ensuring the smooth operation of university functions and advancing UJ’s research output. In this guide, we’ll provide an overview of these careers, including job responsibilities, salary expectations, and how to apply.

Job Description & Details  

UJ was founded in 2005 and has since become one of South Africa’s top public universities, offering a wide range of academic programs and research initiatives. UJ is committed to excellence in education, research, and community engagement, supporting a dynamic and diverse student body.

With four campuses across Johannesburg, UJ fosters a collaborative environment where academic and administrative staff work together to achieve institutional goals. UJ employs a large workforce that includes not only academic professionals but also skilled administrative and research personnel.

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Role of an Administrative Assistant at UJ

The Administrative Assistant role at UJ involves a range of tasks to support the efficient functioning of academic departments, research centers, or administrative offices. Administrative Assistants act as a bridge between faculty, students, and the university administration.

Key Responsibilities include:

• Managing office communications and correspondence.
• Scheduling meetings, maintaining calendars, and organizing events.
• Preparing and processing documents, such as reports, memos, and student records.
• Assisting with data entry, filing, and record-keeping.
• Coordinating departmental activities and liaising with other university offices.

Administrative Assistants are the backbone of the university’s administrative functions, ensuring smooth day-to-day operations.

Role of a Research Analyst at UJ

Research Analysts at UJ play a critical role in supporting research projects by collecting, analyzing, and interpreting data. They work closely with faculty, researchers, and research centers to provide insights that shape academic research outcomes.

Key Responsibilities include:

• Conducting data collection and analysis for research projects.
• Using statistical and analytical tools to process data.
• Preparing reports and presentations based on research findings.
• Assisting with the development of research proposals and grant applications.
• Collaborating with researchers to ensure accurate and timely data interpretation.

Research Analysts are integral to the research ecosystem at UJ, contributing to high-impact research that addresses societal challenges.

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Skills Required for an Administrative Assistant

To succeed as an Administrative Assistant at UJ, candidates need:

• Strong organizational skills: Ability to manage multiple tasks and prioritize effectively.
• Communication skills: Both verbal and written communication are crucial for handling correspondence and interacting with staff and students.
• Proficiency in office software: Familiarity with tools like Microsoft Office (Word, Excel, Outlook) and administrative software systems.
• Attention to detail: Ensuring accuracy in documentation and scheduling is essential.

Skills Required for a Research Analyst

Research Analysts need a specialized skill set, including:

• Analytical skills: Ability to interpret complex data sets and provide actionable insights.
• Research methodologies: Understanding qualitative and quantitative research techniques.
• Proficiency in data analysis software: Experience with tools like SPSS, Stata, Excel, or R.
• Critical thinking: The ability to analyze research findings and propose solutions or conclusions.

Educational Requirements for Administrative Assistants

The typical qualifications for an Administrative Assistant include:

• A diploma or degree in office management, business administration, or a related field.
• Experience in office administration or clerical roles is often required.
• Certifications in office administration or specific software proficiency (like Microsoft Office) can be an advantage.

Educational Requirements for Research Analysts

For a Research Analyst position, candidates typically need:

• A Bachelor’s or Master’s degree in fields such as economics, statistics, data science, or social sciences.
• Experience in research or data analysis, particularly in an academic setting.
• Familiarity with data analysis tools and research methodologies.

Salaries for Administrative Assistants at UJ

The salary range for Administrative Assistants at UJ varies based on experience and department but generally falls between ZAR 150,000 to ZAR 300,000 per year. Experienced Administrative Assistants with specialized skills may earn higher salaries.

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Salaries for Research Analysts at UJ

Research Analysts at UJ can expect to earn between ZAR 250,000 to ZAR 500,000 per year, depending on qualifications, experience, and the complexity of research projects. Senior Research Analysts with extensive experience may earn more, especially if they contribute to high-impact research.

How to Apply for Administrative Assistant and Research Analyst Jobs at UJ

Here’s a step-by-step guide for applying to UJ:

1. Visit the UJ careers portal: Go to the official UJ website and navigate to the careers section.
2. Search for relevant job listings: Filter jobs by category, such as administrative or research positions.
3. Prepare your documents: Ensure your CV is up-to-date, and write a tailored cover letter for the role you’re applying for.
4. Submit your application: Follow the application instructions and submit your documents through the online portal.

Required documents typically include:

• A CV highlighting relevant experience.
• A cover letter detailing your motivation for applying.
• References or recommendation letters (if applicable).

Final Thoughts & Mode of Application   

Both Administrative Assistants and Research Analysts play critical roles in supporting the academic and research missions of the University of Johannesburg. Whether you’re skilled in managing office operations or passionate about data analysis and research, UJ offers fulfilling career opportunities with competitive salaries, growth potential, and excellent benefits. If you’re looking for a rewarding career in higher education, UJ is a great place to start.