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City of Cape Town
Administrative assistants are essential to the efficient operation of the City of Cape Town’s various departments. They handle vital tasks such as scheduling, correspondence, and record management, ensuring that municipal services are delivered effectively.
If you’re organized, professional, and seeking a stable career with growth opportunities, the City of Cape Town offers rewarding positions as an administrative assistant.
Job Description & Details
Administrative assistants support city departments by managing the day-to-day tasks that keep operations running smoothly. From organizing meetings to maintaining records, their contributions are key to the municipality’s efficiency.
Departments Employing Administrative Assistants
- Human Resources: Managing employee records, recruitment, and training logistics.
- Finance: Supporting budget tracking, invoicing, and expense reporting.
- Logistics: Coordinating resources for city projects and events.
- Customer Service: Handling inquiries and providing administrative support for resident engagement programs.
Contribution to City Operations
By ensuring accurate and timely administrative support, these professionals enable department leaders to focus on strategic goals that benefit Cape Town residents.
Job Opportunities for Administrative Assistants
General Administrative Roles
- Scheduling meetings and managing calendars.
- Preparing correspondence, reports, and presentations.
- Organizing and maintaining filing systems.
Specialized Administrative Roles
- Finance Administration: Assisting with procurement processes and budget-related tasks.
- Logistics Coordination: Managing supplies and resources for municipal operations.
- Public Engagement: Supporting citizen outreach and events.
Project-Based Administrative Roles
Temporary or contract-based roles are available to support:
- Specific city projects or events.
- High-demand periods such as the launch of new initiatives.
- Seasonal or temporary administrative needs.
Salary Expectations
Entry-Level Salaries
- Administrative assistants typically earn between ZAR 10,000 and ZAR 15,000 per month, depending on the role and department.
Salaries for Experienced Professionals
- Experienced or specialized administrative assistants can earn between ZAR 18,000 and ZAR 25,000 per month.
Additional Benefits
- Pension and health insurance plans.
- Paid leave, including sick and annual leave.
- Opportunities for professional development and training.
Requirements for Administrative Assistant Jobs
Educational Qualifications
- A matric certificate is required.
- Additional qualifications in office administration, data management, or similar fields are advantageous.
Skills and Competencies
- Proficiency in computer applications like Microsoft Office (Word, Excel, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
Experience Preferences
- Entry-level roles may not require prior experience, but internships or volunteer roles are beneficial.
- Advanced roles typically require 1–3 years of relevant experience.
How to Apply for Administrative Assistant Jobs at the City of Cape Town
Job Search Platforms
- Visit the official City of Cape Town website for updated job listings.
- Explore reputable job boards such as LinkedIn, Indeed, and PNet.
Application Process
- Prepare Your CV: Highlight your education, administrative skills, and relevant work experience.
- Gather Supporting Documents: Include certified copies of your ID, matric certificate, and any additional certifications.
- Submit Online: Follow the instructions provided in the job listing for submitting your application.
Interview Preparation
- Be ready to discuss your organizational and multitasking skills.
- Practice answering situational questions about problem-solving and managing deadlines.
- Research the City of Cape Town’s municipal services and recent initiatives.