Administrative Assistant & Office Clerk | OPS Careers

The Ontario Public Service (OPS) ensures smooth government operations, offering stable careers for administrative assistants and office clerks. This job post covers roles, salary expectations, job requirements, and the application process for those seeking administrative support positions.

Job Description & Details  

Working for OPS as an administrative assistant or office clerk allows you to support government efficiency. These roles are essential in maintaining department organization and ensuring smooth daily operations.

The benefits of working for OPS include:

• Job Stability: Government positions provide long-term job security.
• Comprehensive Benefits: Employees enjoy excellent benefits, including healthcare, dental coverage, and pension plans.
• Career Growth: Opportunities for advancement within OPS, with access to training and professional development programs.

Types of Roles Available for Administrative Assistants and Office Clerks

OPS offers a variety of administrative support roles that are essential for the smooth functioning of government offices. Common roles include:

1. Administrative Assistants

• Responsibilities: Administrative assistants provide vital support to departments by managing communications, organizing schedules, and assisting with office tasks. They may also be responsible for coordinating meetings, drafting documents, and maintaining records.
• Examples of tasks: Answering phones, managing emails, booking appointments, and providing customer service.

2. Office Clerks

• Responsibilities: Office clerks handle general clerical duties such as filing, data entry, managing documents, and supporting office staff with routine tasks.
• Examples of tasks: Filing paperwork, entering data into systems, sorting mail, and preparing documents for distribution.

Salaries for Administrative Assistants and Office Clerks in OPS

Salaries for administrative assistants and office clerks in OPS vary depending on experience, education, and the complexity of the role. Here’s a general overview:

1. Administrative Assistants

• Entry-level: CAD 40,000 – CAD 55,000 per year.
• Mid-level: CAD 55,000 – CAD 70,000 annually.
• Senior-level: CAD 70,000 and above, particularly for roles involving departmental support or supervisory responsibilities.

2. Office Clerks

• Entry-level: CAD 35,000 – CAD 45,000 per year.
• Experienced clerks: CAD 45,000 – CAD 60,000 annually, depending on the department and role complexity.

In addition to competitive salaries, OPS employees receive pension benefits, healthcare coverage, and paid leave, making these roles attractive for individuals seeking long-term career stability.

Requirements for Administrative Assistant Jobs at OPS

Educational Qualifications

• A high school diploma is typically the minimum requirement.
• Many roles prefer candidates with a diploma or certificate in office administration or a related field.

Skills and Experience

• Experience in an administrative or office setting is often required, particularly for mid- to senior-level positions.
• Key skills include:
  • Strong communication and interpersonal skills.
  • Excellent organizational abilities and attention to detail.
  • Proficiency with office software such as Microsoft Office (Word, Excel, Outlook) and scheduling systems.
  • Ability to handle multiple tasks and work under pressure.

Requirements for Office Clerk Jobs at OPS

Educational Qualifications

• A high school diploma is typically required for office clerk positions.

Experience and Skills

• Prior clerical or administrative experience is often an advantage, though entry-level positions may offer on-the-job training.
• Competency in basic office software and equipment (e.g., photocopiers, scanners, filing systems).
• Strong attention to detail, organizational skills, and the ability to follow instructions carefully.

Application Process for Administrative Assistants and Office Clerks at OPS

Step-by-Step Guide

1. Find Job Openings: Visit the Ontario Public Service Careers website (www.gojobs.gov.on.ca) to view current job listings. You can also find openings on job portals such as Indeed or LinkedIn.
2. Prepare Your Application: Ensure your CV is up to date and includes relevant experience, skills, and qualifications. Write a tailored cover letter that highlights how your skills meet the job’s specific requirements.
3. Submit Your Application: Applications are submitted online via the OPS Careers portal. Be sure to attach all required documents, including references and certifications, if applicable.
4. Wait for a Response: Shortlisted candidates will be contacted for an interview, which may include skills assessments or practical tasks.

Interview Process and Selection Criteria

Common Interview Questions

• For Administrative Assistants: You may be asked how you handle multiple tasks, your approach to managing priorities, and how you support team members in a busy office environment.
• For Office Clerks: Expect questions about your experience with filing systems, document management, and handling routine office tasks efficiently.

Skills Tests or Assessments

Candidates may be asked to complete practical tests, such as data entry tasks, proofreading exercises, or basic Microsoft Office assessments to demonstrate their competency in the required skills.

Employee Benefits and Perks at OPS

OPS employees benefit from a comprehensive package that includes:

• Healthcare and Dental Coverage: Full medical and dental benefits for employees and their families.
• Pension Plans: A secure pension plan to ensure long-term financial stability.
• Paid Leave: Generous vacation, sick leave, and parental leave policies.
• Professional Development: Access to training and development programs, including workshops and courses to improve office skills.

Final Thoughts & Mode of Application   

A career as an administrative assistant or office clerk with the Ontario Public Service offers stability, competitive pay, benefits, and advancement opportunities. If you’re organized and detail-oriented, these roles could be perfect for you.